For instance, you can have PST file data in Outlook in two different ways. These manual methods are time-consuming and complicated and also require MS Outlook on your system.
It will save time and effort. The tool can display data even from a corrupt PST file. Type the path and the name of the Personal Address Book file that you want to restore, select Apply , and then select OK. The Outlook Address Book itself contains no data that has to be saved. Microsoft has released a utility to automate the backup of your personal folders. For more information about the Personal Folder Backup utility, see Back up your email.
If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:. Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it.
For example, if you create a signature named MySig, the following files are created in the Signatures folder:. The location of the signature files depends on the version of Windows that you are running. Use the following list to find the appropriate location:. If you use Microsoft Word as your email editor, signatures are stored in the Normal.
You should back up this file also. Select the File tab in the Ribbon, and then select the Info tab on the menu. The path and file name of your. Select the File tab on the Ribbon, and then select the Info tab on the menu. Select the Accounts Settings tab and then select Account Settings again. You have changed the default deliver location for your email.
This will change the location of your Inbox, Calendar, and other folders. These changes will take effect the next time that you start Outlook. Select the. Select Yes , select Close , and then select OK to close all dialog boxes. Your profile now points to your.
Outlook opens your new. On the Mail Setup tab, select the Email accounts button, even if you do not have an email account specified. The location that messages are delivered to has changed for this user profile. To complete this operation, you may have to copy the contents of the old Outlook folders to the new Outlook folders.
For information about how to complete the change of your mail delivery location, see Microsoft Outlook Help. Some shortcuts on the Outlook Bar may no longer work. Do you want Outlook to re-create your shortcuts? All shortcuts that you have created will be removed.
Select Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new. Select the View or change existing email accounts check box, and then select Next. Under Types of storage , select Personal Folders file. Browse through the folders to the new location for your.
Under the Deliver new email to the following location list, select the Personal Folders file that was just added, and then select Finish. To complete this operation, you may need to copy the contents of the old Outlook folders to the new Outlook folders. Some of the shortcuts on the Outlook Bar may no longer work. Do you want Outlook to recreate your shortcuts? By default, Outlook creates a. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one.
We recommend choosing a name that is meaningful to you. If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes. Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file.
Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh! Weak password: House Passwords should be 8 or more characters in length.
A pass phrase that uses 14 or more characters is better. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. If you select the Save this password in your password list check box, make a note of the password in case you need to open the.
For example, let's say you have an Microsoft mailbox and a Gmail account. You can add both of them to Outlook. Then, you can use Outlook to export items from your Gmail account and import them to your Microsoft mailbox. Export items by creating a. This Outlook Data File contains your messages and other Outlook items, and is saved on your computer.
To learn how to import items after you export them, see Import email, contacts, and calendar from an Outlook. Add your Microsoft email account to an Outlook app, such as Outlook for Microsoft , Outlook , or Then, you can use Outlook to move email, contacts, and calendar items into your Microsoft mailbox.
Add your "source" email account to Outlook. For example, you might add your Gmail account to Outlook Wait a bit for all of your email and contacts to show up.
Add your Microsoft email account to Outlook. After you do this, Outlook will automatically sync with Microsoft You'll see the contents of your Microsoft mailbox appear in Outlook.
Choose from the export instructions to export your email from the source account to a. For example, if you have Outlook , choose Outlook and Outlook Export Outlook items from a. For example, if you have Outlook , choose Outlook Export Outlook items to a. After your email data is exported to a. You can import it to other email accounts.
If you want to do this using Outlook, see Import email, contacts, and calendar from an Outlook. If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have?
Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time. Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next. Click Browse to select where to save the Outlook Data File.
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